This is us

At Avenga, we believe that human creativity empowers technology that matters. Operating globally, our 6000+ specialists provide a full spectrum of services, including business and tech advisory, enterprise solutions, CX, UX and Ul design, managed services, product development, and software development.

This is the job

Avenga is looking for an experienced Office Assistant to join our team on a full-time basis. We need a competent professional to help us organize and coordinate all the necessary office procedures and perform administration duties in our Lviv Office. Our ideal candidate has exceptional oral and written communication skills and should be a people person who can provide the best services for our employees.

This is you

• Strong organizational and time management skills
  
• Proficient in written and verbal communication
• Computer skills;
• Communication etiquette;
• Exceptional attention to detail
• Excellent in problem-solving
• Analytical abilities
• English — intermediate level

Nice-to-have skills:

• Experience in administration or a similar role 
  
• Basic knowledge and understanding of processes in outsourcing IT companies

This is your role

• Welcome visitors and guests during official visits, and direct them appropriately
• Help newcomers on the first day and act as a point of contact for internal emergency requests;
• Work with employees’ requests (acting on messages and other information inquiries or directing them to the relevant person, perform printing, scanning, etc.)
• Clerical work (receive incoming calls, maintain correspondence, coordinate delivery services, providers, and couriers)
•  Conduct Personnel records maintenance and updating in Corporate systems
• Maintain the office as a neat and safe environment (tight cooperation with cleaning, handymen and security, coordination of their day-to-day activities)
•  Make orders for the suppliers and ensure the payment process is carried out according to the created payment requests
• Maintain and update office plans and layouts related to personnel relocation within the office; Oversee inventory activities
• Cooperate with People & Culture team on events and branding activities.

We take pride in the diverse skills and character of our teams, welcoming everyone to apply and contribute to our collective strength.